Meetings

Garfield County Fair Board agenda

Regular Meeting
Fairgrounds Event Hall
1001 Railroad Avenue, CO

Tuesday, February 6, 2018
Dinner will be served at 5:30 p.m.
6:00 p.m.

Roll Call

PUBLIC COMMENTS FROM CITIZENS NOT ON THE AGENDA – 6:05 p.m.
Individuals may be limited to 5 minutes each.

APPROVAL OF MINUTES FOR JANUARY 2, 2018 REGULAR MEETING:

1. Fair Partners, Programs & Committees

a. Royalty
b. 4-H/FFA/CSU Extension
c. Livestock Marketing Committee
d. Open Class
e. Rifle Chamber
f. City of Rifle

2. County Staff

a. County Administration
b. Procurement
c. Fairgrounds Manager
d. Facilities
e. Fair Coordinator
1. Action Items
a. Approval of Revised Projects Budgets (See Pg. 6)
2. Concert Update
3. PRCA Rodeos contracts awarded
4. Carnival update
5. Fair Board shirts to order in 2018
6. Fair Board Liaison list
7. Tasks to accomplish in February
a. Order shirts for fair board members
b. Liquor sales out to bid
c. Rental reservations for tents, tables, chairs, etc.
d. Fair board letter for website, fair book
e. Enter fair book helpdesk tickets
f. Write fair book articles
g. Revise open class book
h. Website – Royalty Bylaws and Application posted
i. Demo Derby and Car Show apps on website
j. Finalize entertainment and amusement agreements
k. Hall of Fame and In Memoriam candidates due with contact info
l. Submit request for fair ad design
m. First concert committee meeting
n. First Midway/ Free Stage committee meeting
o. Sponsor follow-up

OLD BUSINESS: Rick Shaffer-Accountability Training
1. Rick requested that Fair Board members read, review and complete attached exercises (See Pg. 7)

New Business

Board Comments

Adjournment

This agenda is subject to change, including the addition of items up to 24 hours in advance or the deletion of items at any time.  If there are questions, comments or additional information is needed, please don’t hesitate to contact Garfield County Fair & Events Coordinator, Doreen Herriott at 970-945-1377, ext. 4002, or contact Doreen via email.

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Garfield County Fair Board Mission

The purpose of the Fair Board is, in collaboration with Garfield County Administration, to ensure the successful promotion, production, and execution of the Fair each year.

The Fair Board shall ensure Fair programming is of high quality and that programming improves annually, as needed.

Fair programming:
Shall embrace all ages, persons, cultures, and entities within Garfield County
Shall foster a spirit of community values
Shall promote the Western and agricultural heritage and history of Garfield County

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Fair Board meetings

Meetings are generally the second Tuesday evening of each month, and rotate between the Garfield County Fairgrounds in Rifle and the Garfield County Administration Building in Glenwood Springs.

Meeting locations

Rifle meeting location

Glenwood Springs meeting location